Presentations

If your submission has been accepted, the preliminary program indicates the session and format (oral or poster) assigned for your presentation.

Oral presentations

All oral presentations are in person and presented from the conference venue. The only hybrid support for oral presentations will be that they are recorded and will be available for later viewing.

General guideline to follow :

Length: The time allocated for each oral presentation is 10 minutes, followed by 5 minutes for discussion (Q&A). Be considerate of the audience, who may wish to ask questions, and of other speakers in your session, and practice your presentation to be certain that you can complete it in the allotted time. Speakers are expected to adhere strictly to this schedule, which will be enforced if necessary by session chairs in order to finish sessions on time and to permit participants to move successfully from one parallel session to another.

The only exception to the 10-minute limit for oral presentations is for the four finalists in the Rosanna Degani Young Investigator Award competition, who are each allotted 15 minutes for their talks, followed by 5 minutes for discussion.

Formats for oral presentations: Prepare your presentation before coming to the conference using suitable software, e.g., Microsoft PowerPoint, Apple Keynote, or PDF. If your presentation includes video content, make sure it plays properly on the system available at the conference venue by testing it beforehand. You may bring your presentation to CinC on a USB memory stick and assume that there will be a Windows compatible laptop and laser pointer available to upload. You may also bring your own laptop but be sure to also bring necessary adapters for both HDMI and VGA projector inputs; please do not assume the local AV system will have a cable or adapter that will fit your computer unless it already has both HDMI and VGA display ports.

Check in: Most important, you must come to the room where you will present at least 15 minutes prior to your session, find and check in with one of the session chairs, and then load and/or check your presentation on the local projection system. The session chairpersons need to know who will be presenting each scheduled paper. Help them by introducing yourself, and letting them know which paper you will be presenting. There will also be a local person available to provide technical assistance.

Poster presentations

All presenters (remote and in-person) will upload their poster to the conference hostings site (Whoova) and have the option of also uploading a 3-minute video presenting the poster. Each poster will have a chat/mail box for communicating with the authors. In-person presenters will come to their poster session and present and discuss their study with conference attendees. Remote participants will be able to communicate with conference attendees (remote and in-person) via the chat/mail box. Click here for the Poster Upload Instructions.

All posters that are presented at the conference must be in portrait (i.e., vertical) orientation and be no larger than A0 size. A0 is equivalent to 841 (width) x 1189 (height) mm or 33.1 x 46.8 inches.

Check in: Authors presenting posters must check in with the session chair in the exhibition centre during the 30 minutes prior to the poster sessions in which their presentations are scheduled.

Hanging posters: Poster stands and mounting materials will be provided. Posters are grouped by subject area, and each poster should be hung on the stand assigned to it (marked with a card corresponding to the page number of the abstract in the program book).

Discuss your work with other conference attendees during the poster session. Authors are required to be present at their posters during their assigned sessions. Authors presenting more than one poster in a session will normally find their posters assigned to adjacent locations; ask the poster session chair to reassign poster stands if necessary.