CinC papers can be prepared using MS Word or LaTeX.
All papers must be submitted as Word or LaTeX files. In preparing your paper, please use the correct CinC style (as specified below). The Editor will screen for consistency and formatting that looks professional and will contact you by email to request changes.
Preparing a paper
Start with one of the two templates for your preferred software:
If you use MS Word:
- Download cinctemplate.dotx or cinctemplate.docx.
- Open it in MS Word, and insert your content.
- Spellcheck your paper.
- Check your paper before submitting it. Make a PDF of your paper using MS Word. If your version of MS Word is not able to create a PDF, use Adobe Acrobat or Distiller, Adobe’s on-line PDF converter (for a small fee), PrimoPDF (free), or another method of your choice. Check that your paper is properly formatted and that it is no more than 4 pages long.
- For the final paper, due after the conference, submit your .doc or .docx file, along with your .pdf file, to the CinC abstract and paper collection site.
- Note on Format: to avoid accidentally deleting embedded formatting instructions, add new text to headings, etc. before deleting the example template text, and then delete only the text and not “return” or other such features.
If you use LaTeX:
- Download and unpack latex.zip. Support files and examples are available in the zip file, including an important README file that contains detailed instructions.
- Edit template.tex, inserting your content.
- Spellcheck your paper.
- For the final submission after the conference, zip all of your files (except the .pdf) together.
- Check the zip file before submitting it. Make an empty folder (directory) and unpack the zip file into it. Make a PDF of your paper using pdflatex, or another method of your choice. If anything is missing from the zip file, add it and repeat this step. Check that your paper is properly formatted and that it is no more than 4 pages long.
- Submit the zip file (for the final submission only, not the preprint one), along with your .pdf file, to the CinC abstract and paper collection site.
As you write, keep these points in mind:
- Length: Maximum of 4 pages.
- Page size and margins: Do not adjust the page size (US letter size or DIN A4) or the margins given in the templates.
- Title block: Use a template to ensure that the correct format is used. See Composing the title block below for details.
- Abstract section:
- Center the word Abstract in Times New Roman 11-point size and in bold.
- The text of the abstract (and only the abstract) should be in italics in 10-point font. Begin all paragraphs with a 1 pica (4 mm, 1/6 inch) indentation.
- The maximum length of the abstract with its heading is 100 mm, which is equivalent to 25 lines of text. Leave 2 line spaces at the bottom of the abstract before continuing with the next heading
- Illustrations must be in digital format or scanned at a resolution of at least 600 dpi.
- Graphs and diagrams should use vector formats such as PDF, PostScript, or SVG to obtain crisp, high-contrast lines without loss of detail.
- Screenshots should generally be avoided; if you must, use them at the highest possible resolution to ensure suitable reproduction quality.
- Especially important is to ensure that all labels on the figures are readable, i.e., have a large enough font and rendered as text in a vector format (not scanned image)
- Spelling: Check spelling using a spelling checker and read carefully for ambiguous spelling.
- Grammar checking: Modern software for checking grammar is very good so please use these tools and pay attention to their recommendations.
- Security options: Do not restrict or password-protect your paper. Such options can complicate the process of adapting documents for publication.
Composing the title block
The title block appears at the top of the first page of your paper. It includes the title, the byline, and the authors’ affiliations, as in this example:
A Comparison of 2D and 3D Edge Detectors in Semiautomated Measurements of
Chamber Volumes Using 3D Echocardiographic Laboratory Phantom Images
Kun Wang1, Andrew J Sims1,2, Alan Murray1,2
1Newcastle University, Newcastle upon Tyne, UK
2Regional Medical Physics Department, Freeman Hospital, Newcastle upon Tyne, UK
To maintain a professional and uniform appearance, please follow these instructions carefully when composing the title block:
- Center all text in the title block. Set the title itself in 14-point Times New Roman bold, and the byline and authors’ affiliations in 12-point Times New Roman (normal weight). These properties are set by the templates (template.tex and cinctemplate.dot); do not change them.
- The title should match that of your abstract. It should fit on one line if possible, and should not exceed two lines at most. Limit the use of acronyms, and do not end the title with a full stop (period). Use mixed case, capitalizing the first word and all nouns, pronouns, adjectives, verbs, and adverbs, but generally not articles, conjunctions, and short prepositions (2 or 3 characters).
- When composing the byline (list of authors) for your paper, please include your full first name, middle initial (or full middle name if you prefer), and last name, and those of your co-authors. Please follow the convention used in most English-language publications, which is to write given names first and family names last, even if it is customary in your nation to write them in the opposite order (as in many Asian nations and in Hungary). Including your full given name, rather than only an initial, will make your paper easier to find, and following the convention of writing the family name last will help us avoid indexing errors. Omit titles and degrees, periods (full stops), and the word ‘and’ before the last author’s name. As for the title, use mixed case, not UPPER CASE ONLY, for names.
- When listing the authors’ affiliations, include the city, state or province (if applicable), and country of each institution, but omit details such as the street addresses, box numbers, and postal codes (zip codes) from the title block as well as the name of the corresponding author. A full postal address and an email address for correspondence should be included at the end of the last page of your paper.
- Unless all authors share the same set of affiliations, associate authors with their institutions using superscript numerals, as in the example above.
Submitting your paper (preprint and final version)
When your paper is ready to be submitted, go to the CinC abstract and paper collection site
and follow the instructions there to upload your paper. You will need the passcode that you obtained when you submitted your abstract. If you lose your passcode, you can request it be sent to the contact email address that you entered when submitting the abstract.
Authors of accepted abstracts are invited to submit full papers (up to 4 pages) prior to the conference; these will be available as a preprint
for the conference via the CinC or
conference web site. Preprints generate interest in your work by giving other attendees an early opportunity to learn about it, increasing the likelih
ood for thoughtful discuss
ion at the meeting. The deadline for preprint submission is September 25.
After the conference, authors have until November 1 to make minor revisions to their manuscript based on any feedback received during the conference. The authors must then upload a final version for the published proceedings by November 1. All papers must follow the predefined formats and templates outlined here, and authors must submit the final versions in pdf + source (LaTeX or Word) formats via the CinC abstract and paper collection site. Authors may receive requests from the CinC Proceedings editor for manuscript changes in order to keep consistency and formatting of all the publications.